Enrollment & waitlist

Bring new families in without the paperwork pile.

Add a family directly

1. Open the Families area and choose Add child.
2. Enter the child's details and at least one guardian (name + email).
3. Save — the guardian automatically gets their secure portal link.

Let families apply themselves

1. Generate your public enrollment link (or QR code) on the Invite tab (Families → Invite) and share it on your website or by email.
2. Families submit their own child and contact details.
3. New submissions land under Enrollment Requests in your pipeline — open one and Review Application to approve, waitlist, or decline it. You'll also get an email so a new application doesn't sit unnoticed, and the family gets a confirmation that theirs arrived.

The link is a public URL, so anyone who has it can apply. You can turn it off from the same Invite tab whenever you're not taking applications, or regenerate it to retire the old one — either way the old link immediately stops working.

Use the waitlist when you're full

1. When reviewing an application, place the child on the Waitlist instead of approving — they get a position number.
2. When a spot opens, open the waitlisted child and Process their application to enroll them — no separate spreadsheet to keep.

Switching from another tool?

You don't have to re-type anyone — we do the import for you, free. Export your children and guardians from your current app as a CSV and email it to support@goseedling.com, and we'll load everyone in for you. See Import & export your data for the details of what we can bring over.