Seedling calculates each classroom's staff-to-child ratio in real time as children and staff check in and out — so you stay compliant without doing the math in your head.
How it's calculated
For each room, Seedling compares:
- the number of children present, to
- the number of staff checked in,
against the capacity per staff you set on the classroom. If no one has used staff check-in that day, it falls back to your classroom staff assignments so the number is still meaningful.
A child who's been temporarily moved to another room counts toward the room they're actually in that day — so each room's count reflects who's really there.
Set it up correctly
- Make sure each classroom has a capacity per staff value (Set up your center).
- Assign staff to their rooms so they're counted.
- Have staff check in (kiosk or the staff app) for the most accurate live count.
Where you'll see it
- Dashboard — a status card per room: compliant, at capacity, or over ratio, with any violation pinned to the top as an alert.
- Reports → Staff-to-Child Ratios — a printable history for licensing.
When a room goes over ratio, it's flagged immediately so you can move a teacher before it becomes a problem.