The Ratio Compliance report (Reports → Attendance → Staff-to-Child Ratios) turns your check-in and check-out history into a point-in-time record of how well each room held its staff-to-child ratio over any date range — the documentation licensors ask for.
Unlike a single-day snapshot, it looks at every moment: a room can look fine for the whole day yet have been briefly out of ratio at 7:45 a.m. drop-off. This report catches those moments.
Pick a date range
Use the date range picker at the top, or a quick preset — Today, 7d, 30d, or Month. Everything below updates to the range you choose.
What the numbers mean
- In ratio % — the share of child-present time that rooms met their required ratio. Your headline number.
- Out of ratio — total time a room had more children than its staffing allowed.
- Incidents — the number of separate out-of-ratio events (a single 9:05–9:12 lapse is one incident).
- Worst room — the room with the most out-of-ratio time in the range.
- Peak risk — the time of day lapses cluster (often drop-off, pickup, or staff breaks).
By room
Each room's in-ratio %, total out-of-ratio time, number of incidents, longest single incident, and peak hour.
When lapses happen
A by-hour view, so you can see (for example) that most gaps happen at morning arrival — and add coverage there.
Incident log
Every out-of-ratio event: room, date, time window, length, how many children were present, and staff present versus required at the worst point. This is the line-by-line detail for an audit.
Export for licensing
- Export CSV — the per-room summary plus the full incident log, ready to open in a spreadsheet.
- Save as PDF — a clean, center-branded report (summary, by-room, and incident log) for a licensing binder.
How it's measured
- Ratios use each classroom's capacity per staff (set in your center settings).
- Children present and staff present come from actual recorded check-in/out times — so the more your team uses staff room check-in, the more accurate it is. A room with children present but no staff checked in reads as out of ratio for that time.
- A child moved between rooms mid-day is attributed to the room they were checked into.
- For 24-hour care, presence is counted across midnight.
For the live, right-now view of every room, see Staff-to-child ratios.